Organizing events comes with a ton of details so we're here to streamline the event badge printing journey for you by providing useful tips and answering your FAQs. If you have more questions, don't hesitate to reach out!

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What are custom event badges and why do I need them?

Custom event badges are vital for conferences, trade shows, and promotional events, ensuring easy identification of attendees while boosting brand visibility and fostering networking opportunities. Personalized with attendee information, these name tags facilitate conversations and connections, enhancing engagement. Ordering online provides convenience and customization options, from metallic color ink to mosaic background printing, catering to diverse event themes and branding needs.

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How do I order event badges and lanyards?

To order products from Expo Pass please follow these steps:

1. Choose a style for your badge considering the essential information, role-specific badge sizes, event-based size, and compatibility with lanyards or clips.

2. Upload your artwork, ensuring that it is high-quality with attention to resolution, file format, branding, and visual impact. Utilize the linked templates if necessary.

3. Receive a design proof for approval prior to initiating the printing process.

4. Once the proof is approved, your products will go into production, promising vibrant colors and exceptional quality for a memorable impression.

5. Once shipped, you will receive an email from badges@expopass.com with your tracking number and an expected delivery date.

*Remember when you upload high-resolution artwork in formats such as: JPEG, PNG, PDF, or AI for the best results. Use CMYK color mode to ensure accurate color representation and avoid discrepancies.

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What are Pre Printed Event Badges?

Pre-printed custom event badges have attendee info and branding printed in advance.


  • Faster check-in
  • Cost-effective (for small/medium events)
  • Professional look

Who should use them?

  • Events with confirmed attendee lists
  • Events focused on branding
  • Smaller events

What info to include?

  • Attendee name
  • Company (optional)
  • Title (optional)
  • Photo (optional)
  • Barcode/QR code (optional)
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What types of event name badges do you offer?

We offer a variety of event name badges suitable for small, medium and large corporate events. These include:

  • 4x6 Paper Event Badge (Double Sided) - Link
  • 4x3 Paper Event Badge (Double Sided) - Link
  • 4x6 Plastic Event Badge (Double Sided) - Link

    Additionally, we offer accessories such as badge holders in various sizes and lanyards in different widths and color options.
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Should I order no notch, single notch or double notch event badges?

A "notch" refers to a small cut or indentation typically found at the top of the badge.

No Notch Event Badges (4x3, 4x6):

These badges have a smooth edge without any notches.

  • Aesthetically pleasing with a clean and sleek appearance.
  • Less likely to snag on clothing or accessories.
  • Require a badge holder.

Single Notch Event Badges (4x6):

These badges feature a single cutout or notch at the top for attaching to lanyards or clips.

  • Provides a designated attachment point, making it easier to wear and display the badge.
  • Limited to one attachment option, which may not be suitable for all types of lanyards or clips.
  • May be prone to potential rotation.

Double Notch Event Badges (4x6):

These badges feature two cutouts or notches, typically at the top corners, providing additional stability.

  • Offers enhanced stability and security when worn, reducing the likelihood of rotation or movement.
  • Provides flexibility in attachment options.
  • May have a slightly different aesthetic compared to badges with a single notch or no notch.
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Are your badges environmentally friendly?

Absolutely! Sustainable is a key priority for our event badge printing company. We understand the importance of minimizing our environmental footprint, which is why we are committed to offering conference badges that are environmentally friendly.

Our paper badges are produced using eco-friendly materials and processes, ensuring that they are both high-quality and sustainable. From using recycled paper and biodegradable inks to implementing energy-efficient printing practices, we strive to minimize waste and help with your sustainable event planning goals.

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Can you handle large bulk orders?

Absolutely! We have the capacity to handle large orders for events such as promotional events, corporate conferences and trade shows, ensuring that all attendees receive their event badges on time.

Additionally, we offer a 5-day production turnaround, from proof approval, and express shipping, which is ideal for meeting tight deadlines for your bulk orders.

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Do you offer discounts for large orders?

Sure! At Expo Pass, we believe in rewarding our customers for their bulk orders. The more custom name badges, event lanyards and badge holders you order, the more you save. We offer discounts for large orders to ensure that you get the best value for your investment. So whether you need a handful of name badges or a large quantity for your event, you can count on us to provide competitive pricing and excellent savings.

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How many colors can you print on a custom event badge?

We provide a wide range of color options for printing on event badges and lanyards to perfectly match your event theme or branding needs.

Through our partnership with OVG and their exclusive Ink Mixing System (IMS), we offer up to 97% of PANTONE® colors, ensuring precise matching of spot colors to achieve your desired appearance. Our full-color process delivers vibrant, vivid colors with sharp 6k clarity.

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What is the most popular badge style for an event?

The most popular custom event badge style is the paper full-color, 4x6 double-sided, single-notch badge. This versatile option allows for maximum customization, branding, and sponsorship opportunities.

To promote sustainability, we use high-quality tear-resistant paper, saving on paper while ensuring durability. With information displayed on both sides, you have more space to provide necessary details about attendees and the event, making it convenient and informative.

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How do I upload my artwork?

Artwork can be uploaded on any product page, just below the Add-On section.

To ensure the highest quality and precision in printing your designs, please adhere to the following preferred file types, accepted formats, and specific requirements:

Preferred File Types: Submit vector artwork whenever possible in SVG or PDF format for infinite scalability and sharp prints.

Accepted File Types: We support SVG, PDF, JPEG, PNG, and PDF for printing.

Raster Artwork Requirements: For non-vector artwork (JPEG, PNG), ensure a minimum resolution of 300 DPI for crisp prints.

For your convenience, artwork design guidelines and templates for download are located at the bottom of the product page.

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Can I preview my badge and lanyard design before the order is printed?

Yes, we provide a design proof for your approval before proceeding with the printing process. This allows you to review and make any necessary changes, ensuring that the final product meets your expectations.

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Are there any additional costs for submitting artwork changes or artwork setup?

No, you won't incur any extra charges for submitting artwork changes or for the setup of your artwork. Rest assured, our pricing remains transparent, and we strive to ensure a seamless experience for all customization requests without any hidden fees.

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What are your shipping turnaround times?

Custom Event Badge shipping turnaround time: 5 business days after final design proof approval.

Custom Event Lanyard shipping turnaround time: 12 business days after final design proof approval. We offer a FastTrack option for full-color dye-sublimation single clip event lanyards at an additional cost of $0.50 per lanyard reducing the time to 5-7 business days.

Our dedicated team ensures swift production, conducts quality checks, and carefully packages each order to meet your deadlines while maintaining the highest standards.

Once shipped, you will receive an email from badges@expopass.com with your tracking number and an expected delivery date.

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Do you offer express shipping for urgent orders?

Yes, we certainly do! Our event badge printing company understands the importance of meeting tight deadlines, so we offer a range of express shipping options to expedite your order. Whether you need your badges delivered urgently or within a specific timeframe, we have you covered.

Once shipped, you will receive an email from badges@expopass.com with your tracking number and an expected delivery date.

*Keep in mind that the express shipping turnaround time begins after the final design proof approval.

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Do you ship internationally?

Absolutely! We provide international shipping services to accommodate events worldwide. Whether your event is local or overseas, trust us to deliver your badges to your chosen destination. Our international shipping ensures access to high-quality custom badges, meeting and surpassing your expectations.

Once shipped, you will receive an email from badges@expopass.com with your tracking number and an expected delivery date.

Not sure which badge is right for you?